How It Works

From first quote to getting paid.

One workflow, start to finish — here's exactly how a job moves through Fox Nebula.

Step 1 of 7

Create your company account

Verify your email, set up your company, and land straight in a free CORE plan — no card required.

www.foxnebula.com/onboarding
1 / 7
1

Create your company account

Verify your email, set up your company, add an admin, and confirm. You land straight in a free CORE plan — no card required, upgradeable whenever you're ready.

2

Create a project

Every job starts as a project: client, budget, dates, a color tag to spot it at a glance. This becomes the one workspace everything else lives under — quotes, orders, team, documents, photos, and meeting notes, all in one place instead of scattered across email and spreadsheets.

Skip the quote, go straight to an order. Need to write up a sale fast? Create an order directly — no project or quote required — and manage it exactly like any other order: package it, ship it, assign tasks, generate a payment link, track it on the dashboard. The project and quote steps are there when you want the extra structure, not because the system requires them.

3

Build the quote

From inside the project, build out the quote — line items, pricing, terms. Assign it to a job manager, track who it's assigned to, and keep tabs on its status from Active Quotes through to close.

4

Send it and get paid

Once the customer approves, generate a payment link in one click — card, ACH, or bank transfer — straight from the quote. No separate invoicing tool, no chasing a check.

5

Convert to an order and manage it

The approved quote becomes a trackable order on the same dashboard every order lives on — status pills for what's ready, what has an issue, what's labeled and waiting. Filter by Current, Completed, or Delivered, see the assigned team member, project, client, and job manager at a glance, and drill into any order to manage shipping, payment, and documents.

6

Keep the team aligned

Tasks get assigned and tracked on a live dashboard — pending, completed, overdue, all at a glance — with messaging attached directly to the task and the order it belongs to. No separate thread to dig through.

7

See how the shop is doing

Monthly AI-generated reports and a live analytics dashboard roll it all up — on-time completion rates, active order value, what's overdue and needs attention — without anyone having to build a report by hand.

Ready to see it on your own jobs?

Full access for 45 days. Cancel anytime, no charge.

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